Copiers are essential equipment in office life. They are the medium for presenting written materials and play a big role in the normal operation of enterprises. So, shoule we buy a copier or rent one? This is a question that every enterprise will consider. Now we will let you know the advantages and disadvantages between buying and leasing a printer:

1: Buying a copier

Copiers need follow-up services, which will be charged. These include consumable parts provided by suppliers, repairs and maintenance provided by service providers.

Copiers are updated quickly, and new models are more advanced than old ones. The depreciation and obsolescence of original equipment are inevitable.

Generally, if the office copier is paid for maintenance on time within three years, there is basically no big problem with using original consumables. But the original consumables and maintenance service fees are not cheap, and if you use non-original consumables, it will increase the failure rate and affect the copy quality.

‌To sum up, we can see the disadvantages of buying a copier:

  1. Large one-time investment‌: If you purchase a printer, it involves a large one-time investment, and as technology is updated, the printer may quickly become obsolete, leading to asset depreciation.
  2. ‌High management costs‌: After purchase, you need to manage the purchase and replacement of consumables by yourself, increasing management costs.
  3. ‌Maintenance and repair burden‌: After purchasing a printer, you may need to bear the printer maintenance costs or find a third-party service provider, adding additional expenses and time costs.
  4. Limited warranty period‌: The warranty period for purchasing a printer is limited. After the warranty period, you must bear repair or replacement costs of parts.

image of a printer and a copier

2: Renting a copier

1) Flexible lease period

You can choose daily rental, monthly rental and annual rental.

2) Save costs

In addition to paper and electricity bills, you don’t have to bear other expenses.

3) Quality Assurance

Since the lessor’s company uses a large amount of consumables and accessories, the consumables used are strictly tested, so there is no need to worry about the printing quality. Because the lessor has a large number of spare parts, it will not happen that the machine breaks down and it takes several days to repair it like buying a machine.

4) Flexible negotiation

During the lease period, you can change the model on demand, have a spare machine and other value-added services.

‌From this, we see the advantages of leasing a copier‌:

  1. Flexibility and upgrade‌: You can upgrade to the latest and most advanced printing equipment at any time without worrying about the efficiency and quality issues caused by outdated equipment.
  2. Maintenance and care‌: Leasing services include regular maintenance and care, which helps to extend the life of the printer and reduce the failure rate.
  3. Cost forecasting and management‌: The leasing model provides predictable monthly costs, which helps you better plan your financial budgets and can flexibly adjust the number and model of printers according to business needs.
  4. Worry-free warranty service‌: Leased printers usually enjoy warranty services, and the leasing company is responsible for any failures and repairs of the printer, reducing the burden on the company.

Summary:

If you have sufficient budget and management capabilities, and have a clear plan for the long-term use of the printer, then buying a printer is also a viable option.

If you want to enjoy continuous technical support, supply of consumables and regular maintenance, while avoiding one-time large investments and obsolescence risks, then printer leasing may be a more suitable choice.

Leasing is more flexible than buying, you don’t need to worry about any problems with the machine. Leave professional matters to professionals, worry-free!